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Getting Things Done With Microsoft OneNote [GTD] 27 October 2008 at 12:00 pm by admin

pimg src=”http://cache.gawker.com/assets/images/lifehacker/2008/10/2008-10-27_101735.jpg” align=”left” hspace=”4″ vspace=”2″ width=”494″ height=”250″ style=”display:block;float:none;” /br Windows only: If reading the comments on a href=”http://lifehacker.com/software/getting-things-done/gtd-in-a-nutshell-236452.php”GTD/a-related posts is any indicator, many of you have found yourself in the situation I recently found myself in: you love getting things done but somehow your system isn’t working like you planned and you’ve fallen off the wagon. While reading up on ways to more effectively use a href=”http://lifehacker.com/5042429/microsoft-onenote-is-a-note+taking-power-tool”Microsoft OneNote/a as a GTD tool I came across a brilliant tag based implementation courtesy of Rob from the productivity blog 7Breaths. We featured Rob’s integration of a href=”http://lifehacker.com/software/microsoft-outlook/getting-things-done-with-outlook-and-onenote-2007-293963.php”OneNote and Outlook back in August/a, but somehow I had completely overlooked his method of using OneNote tagging system to move ideas through the Capture - Process - NextAction/Project cycle./p pHere is a quick summary of Rob’s system, definitely read his series of blog entries on the topic in detail:/p pWithin OneNote you set up tags for things like Processing, Contexts (@home, @calls, etc.), and for Projects. I additionally set up a tag for Someday/Maybe which was absent from Rob’s implementation. The tags are the most critical part of the implementation and the part that has done the most to radically improve my workflow. OneNote has checkbox style tags that allow you to tag and then check off items, very handy./p pCreate a Notebook for GTD, with tabs for Today, the current month, Active Projects, Support Files, Archived Months, and Archives projects. I, again, added a Someday/Maybe tab./p pThe Today tab is where you do all your capturing. Here is where you would enter something like “Upgrade Computer” and tag it as “Processing”/p pDuring the day when you sit down to process your new inputs, you search using the “Processing” tag to make sure no newly captured items have escaped your attention. As you process each input you tag it appropriately if it is a single action: “call insurance company and request copy of accident report” receives the @call tag. A project, and this is where using OneNote and tags really shines, gets it’s own dedicated page. An input that is multi-stepped become a project. By right clicking on the project item in the list you can create a linked page in OneNote. This linked page can be dragged into the Active Projects tab and will serve as a base for all the information for that project./p pThe beauty of the tagging system is that no matter how many projects you have, because the next actions in each project are tagged a comprehensive list is a simple search away. The tags-as-checkboxes feature I mentioned above is especially handy during searches, you can search only by the unchecked tags to ensure the list is current. Searching for the @call tag will generate an instant list of all the phone calls you need to make across all projects while still giving you, thanks to OneNote, the flexibility to lay out your projects and accompanying information as you see fit./p pFinding Rob’s OneNote workflow helped me break through the mental resistance I was experiencing fully implementing GTD the way I wanted. If you’ve had a similar breakthrough, share it below in the comments and help out your fellow readers!/p div class=”related”a href=”http://www.blog.7breaths.co.uk/2007/04/gtd-with-onenote-set-up.html”GTD with OneNote/a [7Breaths]/div br style=”clear: both;”/
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+ Android Gets Exchange Server Contact Sync Via Third-Party Dev [Android] By admin 19 October 2008 at 5:00 pm and have No Comments

As the Android team intimated when T-Mobile’s G1 was launched, Exchange server support would have to come from third-party software developers. The first sign of this is ContactsSync, a free app distributed by net project-management software maker Wrike.

To be clear, this isn’t full Exchange syncing, it’s just a way to dump Exchange contacts to your G1 phone. Every time you sync, whatever changes made to your contacts on your server get sent to the phone. It’s not yet two-way—so no using your phone to update your server-based contacts—but the developer says it’ll add that functionality soon.

I asked Wrike’s Valerie Sinitskaya about calendar and email and she told me that calendar syncing was dependent on Android’s API—it’s not yet available. As for email, she says, “Users can access their email from Exchange using IMAP, so we don’t have plans to sync email.” Fair enough, though I do still fear for Android, business-wise, if all we get is a piecemeal network of apps, each doing a part of what a mobile Outlook could do. [Wrike]


+ IBM Rolls Out Bluehouse Social Office Suite [Beta Beat] By admin 07 October 2008 at 12:00 pm and have No Comments

IBM is offering the public a peek at Bluehouse, an online office portal aimed at making it easier for employees to share documents and desktops, host web conferences, and reach out to clients from one location. Any sized business can sign up to try out the service, though not everything works at the moment. One notably cool feature is the “Live Charts,” which does exactly what it sounds like. There’s tagging, importing from Outlook or Lotus Notes, and a lot more to fiddle with. Bluehouse is free to use (for the moment), requires a sign-up.


+ DeskTask Puts Outlook Events and Tasks on Your Desktop [Featured Windows Download] By admin 02 October 2008 at 1:00 pm and have No Comments

Windows only: Freeware application DeskTask embeds your Microsoft Outlook calendars and tasks directly on your desktop—whether Outlook is running or not. We actually covered DeskTask a couple of years back, but in light of the recent popularity of embedded calendar and to-do applications like previously mentioned Rainlendar and Samurize, DeskTask seems like a perfect alternative for Outlook die-hards. Granted, you can accomplish more with something like Samurize (just take a look at the Lightning at Sunset desktop for an example), but if all you want is your Outlook info at a glance, the lightweight DeskTask is just the ticket.


+ Why Android Is Bad For Business [Android] By admin 23 September 2008 at 7:45 pm and have No Comments

As a guy who spends way too much time in Google apps, I look forward to testing Android now and as it develops. I need my Gmail and Gcal straight away, and would expect to see support for Google Docs materialize at some point, at least via the browser. Now that it’s launched, though, it’s easy to see some obvious weaknesses to Google’s Android strategy, starting with a lack of target user. Jesus explained why average consumers may not fancy the hodgepodge open-source UI of the G1, but business users really get the shaft here, too. At present, Android poses no threat to BlackBerry or even Windows Mobile, and makes the iPhone platform’s restrictiveness sound like a sales pitch.

Let’s start with the obvious: No Exchange server means no corporate push e-mail. This didn’t catch us off guard, as there were rumors that the G1 would launch without it. However, we were surprised by the sheepish looks on the Google executives’ faces when reporters pressed the matter. “We expect this to be solved by third-party developers,” was all that they said. Yes, it is true that some very nice mobile e-mail management has come from third parties such as Good (now owned by Motorola). But the fact that the Android team isn’t spearheading the integration of push e-mail means it doesn’t think of enterprise apps as a priority.

Jump from there to the lack of desktop syncing. I am with all the people who like the fact that mail and calendar data syncs over the air (for “free”)—it is a great consumer service. But if you can’t connect to an exchange server and desktop ActiveSync to Outlook is out of the question too, well, that means hordes of suit-wearers will simply have to say “no” to this device.

As if that wasn’t enough of an ix-nay for IT buyers, Android’s security issues are pretty significant. Because of the open-source nature of the OS, programmers have access to core functionality they wouldn’t be able to access when dealing with platforms such as BlackBerry, Windows Mobile or the iPhone’s OS X. True, like Windows Vista, the system is designed to ask you to grant new applications permission for each and every capability that an app desires, as you can see above. But it’s easy to say yes to things you wouldn’t necessarily understand. Is it bad that an app I don’t know well can “modify global animation speed”? Honestly, I don’t know.

Update: What we meant was open, not open source, as in more freely accessing parts of the hardware that apps don’t necessarily need to access. An example would be a rogue flashlight app that you happened to grant permission to access your microphone, and it theoretically records your conversation with your coworkers.

More importantly, apps with that kind of access can easily muck up the rest of the system, like so much crapware on a new PC. An app full of weird conflicts doesn’t have to be malicious to be disastrous. The Android Market is a place to get Android apps, but Android apps will be available from any source, and you’ll be able to install them directly. It’s good news for tinkerers who know what they’re doing, and it does support the free-market approach for distributing software, but it could easily lead to brickage of company property.

IT pros look for certain security features too, such as the ability to remotely wipe a lost or stolen phone’s memory, or to establish a virtual private network. Trusting third party apps for this isn’t a problem on paper, though shopping for, vetting and deploying competing applications as they’re developed could easily create as many problems as they’re supposed to solve.

The trouble with leaving core features to third-party developers is that it often leads to nasty blame games. Microsoft has gotten in the most trouble in the past when it launched software platforms—a good example would be the PlaysForSure music DRM—then refused to take responsibility when third-party developers failed to implement it successfully for users. It’s a built-in cop-out, and that may work for daring nerds with extra cash and a disdain for status-quo devices, but it doesn’t work for mass-market consumers, and it certainly doesn’t work for the most skittish buyers of all, corporate IT dudes. Sorry Google—I for one would like to see a little more stewardship, and an acknowledgment that if Apple can implement Exchange, VPN and other corporate goodies, well, you got no excuse.


+ Windows 7 will dump desktop apps for Web versions [Software As A Disservice] By admin 22 September 2008 at 10:28 pm and have No Comments

The next version of Windows after Vista won’t include Windows Mail, Windows Photo Gallery, and Windows Movie Maker. Instead, Microsoft will offer the Windows Live versions of these apps as optional downloads. Brian Hall, the general manager for Windows Vista, told CNET late Monday that “Microsoft made the decision to remove the tools from Windows for several reasons, including a desire to issue new operating system releases more quickly. The move also removes the confusion of offering and supporting two different programs.” It also puts Microsoft in more direct competition with popular cloud-based apps like Google Docs, Adobe Photoshop Express and Yahoo’s Jumpcut movie editor. Don’t get the idea that all Windows apps will be Web-based, though. You’ll still have to pay for desktop versions of MS Office and Outlook, Redmond’s real moneymakers.

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